Job Description

Job Description

Job Description

Job Title: Meeting Manager

Reports To: Executive Director

Department: Meetings & Events

FLSA Status: Exempt

Classification: Full-Time

Location: Remote (DE, MA, MD, MI,MN, MO, NC,NJ, OH, PA, TN, TX, UT, VA, WA, and WI)

Salary Range: $65,000.00 - $75,000.00

Who We Are:

Talley Management Group, Inc. (Talley), is an employee-owned company who specializes in delivering innovative management solutions that empower associations, non-profits, and professional societies to thrive. We partner with organizations to provide full-service association management and outsourced services. Our tailored approach ensures that our clients achieve their goals, enhance member experiences, and create lasting impact within their industries.

What We Do:

Founded on a passion for excellence and collaboration, Talley is a leading association management company with decades of experience serving diverse associations. We are a team of dedicated professionals committed to fostering connections, driving growth, and delivering results. Guided by our mission and core values, we strive to be the trusted partner that organizations rely on to navigate challenges and achieve their mission.

Position Overview:

The Meeting Manager is responsible for coordinating all aspects of conferences, meetings, and events, including pre-planning, execution, and post-event evaluation. This role involves partnering with subject matter experts and client volunteer committees to manage program content, communications, and speaker logistics, while ensuring compliance with accreditation standards. Additionally, the Meeting Manager oversees vendor coordination, travel arrangements, and maintains detailed records to meet accreditation and conflict-of-interest requirements, serving as the primary liaison for attendees and external groups.

Key Responsibilities:

• Partner with subject matter experts to manage content development and promotion.
• Partner with subject matter experts and other staff members to develop and deploy key communications (e.g., registration info, venue specifics etc.)
• Develop and manage program content development with client’s volunteer committee members.
• Manage the collection and management of speaker information.
• Ensure compliance with accrediting bodies' standards.
• When applicable, manages the event application and reporting process with continuing education providers.
• Maintain records and documentation to meet accreditation requirements.
• Oversee compliance with conflict-of-interest (COI) policies and disclosure requirements.
• Manage the submission of accreditation applications and periodic reports to accrediting bodies.
• Manages a post-event survey and evaluation process.
• Partners with client team to coordinate all aspects of conferences, meetings, and events (i.e., pre-planning, execution, post event measurement, etc.)
• Coordinate travel, lodging, and expenses for participants traveling to meetings or other business travel.
• Coordinates the RFP processes for venue and vendor selection.
• Coordinates the efforts of event vendors (i.e., Hotel, Venue, F&B, AV, etc.)
• Responsible for creating and maintaining the event’s timeline for staff, member volunteers and vendors.

Secondary Job Functions and Responsibilities

• Serves as the attendee liaison to ensure a full understanding of onsite/day-of logistics and manage communications as required.
• Solicits and tracks faculty and leadership expense reports.
• Review all meeting invoices and bill events directly to individual cost centers.
• Serves as main liaison to external groups that meet in conjunction with the client’s meetings.
• Executes all corporate space requests for meetings (ICWs).
• Assist additional staff members to coordinate the committee meeting schedule and logistical needs.
• Serves as main liaison to external groups that meet in conjunction with the client’s meetings.
• Assist with maintaining the meetings and education section of the client’s website.
• Perform all other duties as assigned by Supervisor.

Qualifications:

Education Requirements:

• Bachelor’s degree or a minimum of four (4) years of successfully demonstrated work experience and/or education program implementation preferred.
• CMP and DES certification desired, but not required.

Experience Requirements:

• 4+ years experience in meeting management for associations, non-profits, or similar.

Knowledge, Skills, & Abilities:

• Demonstrates a commitment to continuous learning and professional development, staying updated on industry trends, best practices, and emerging technologies
• Proficient in Microsoft/iWork Office Suite, databases management, and general web and email applications.
• Experience working with or ability to learn industry standard event management technology such as Cadmium and/or Cvent.
• Strong understanding of content management systems (CMS), learning management systems (LMS), and association management systems (AMS), with the ability to effectively integrate and manage these platforms to enhance event planning, communication, and participant engagement
• Proficiency in Microsoft Office Suite and various AMC project management tools
• Excellent analytical, problem-solving, and strategic thinking skills.
• Exceptional communication, interpersonal, and presentation skills, with ability to convey information in writing and verbally.
• High ethical standards and integrity.
• Self-starter who is driven and has the ability to work independently.
• Exhibit a high level of attention to detail in order to produce accurate results.
• Ability to work collaboratively in a team environment to support strategic direction.

Supervisory Responsibilities:

• None.

Core Competencies:

• Approachability and Presence – Maintains an open, warm and accessible demeanor with an emphasis on clear and respectful communication.
• Emotional Intelligence – Leads with empathy and tact with both team members and volunteer leaders
• Interpersonal and Cultural Awareness – Values and respects diverse perspectives
• Clear and Concise Communication – Conveys information in a timely, organized and understandable manner, adjusting language and tone based on audience or context. Shares relevant information proactively, helping stakeholders understand context, direction, and decisions that affect their work.

Success Metrics

• Maintaining timely and professional communication with clients and event participants.
• Delivering accurate and timely reports.
• Meeting or exceeding defined timelines and deliverables for assigned tasks.
• Contributing to process improvements and team success.

Physical Demands & Working Environment:

• This is a remote position.
• Percentage of travel (inclusive of Talley and client related obligations) - up to 25%
• This role primarily involves desk-based work using a computer and standard office equipment. Employees must be able to sit or stand (based on preference) for extended periods, type and use a mouse, view a computer screen, and participate in virtual meetings. Occasionally, light lifting of items like laptops or small office supplies (up to 15 pounds) may be required. Employees are expected to maintain a comfortable home office setup and adhere to safety guidelines for physical needs, ensuring an efficient and productive work experience.
• If travel is required, additional physical requirements include navigating airports, public transportation, and meeting locations, lifting luggage or equipment (up to 50 pounds), sitting or standing for extended periods, and adapting to various environments such as conference centers or client sites.
• If an accommodation is required, individuals are expected to contact Human Resources to ensure Talley can provide the necessary support and ensure a safe, comfortable work experience.

Benefits:

• Health Insurance, including medical, dental, and vision
• 401K with Employer Match
• Employee-Ownership Program
• Employer paid Life and AD&D Insurance
• Long-Term Disability
• Flexible Health Spending Account (FSA)
• Various voluntary benefit options
• Employee Assistance Program (EAP)
• Semi-Monthly Internet Reimbursement
• Flexible Time Off
• Paid Holidays
• Winter Vacation
• Bonus Opportunities
• Professional Development

Talley is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law .

Job Tags

Full time, Work experience placement, Work at office, Remote work, Home office, Flexible hours,

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